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Our Shortcut Key tables list actions in Office 2003 that
have been assigned to keystrokes. Take a look and see if there isn't a keystroke
that you can use to save time the next time you use an Office program. Remember, using the
keyboard is nearly always faster than using the mouse.
Most of the shortcut keys on this page also work with many of the programs in Office 2002 (XP), 2000, or 97.
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All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign,
like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
Topics
[Shortcut Keys for Windows, Smart Tags, Task Panes, Menus,
Toolbars, Dialog Boxes, and Edit Boxes] [Shortcut Keys for Office Help]
Shortcut Keys for Windows, Smart Tags, Task Panes, Menus,
Toolbars, Dialog Boxes, and Edit Boxes
[Keys for Windows] [Keys for Smart Tags]
[Keys for Task Panes] [Keys for Menus]
[Keys for Toolbars] [Keys for Dialog Boxes]
[Keys for Edit Boxes]
Keys for Windows
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To perform this action... |
Press... |
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To display the Windows Start menu |
CTRL+ESC |
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To switch to the next program |
ALT+TAB |
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To switch to the previous program |
ALT+SHIFT+TAB |
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To display the Control menu (the icon menu on
the window title bar) |
ALT+SPACEBAR |
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To close the selected program window (or if this is
the only open window, to close the program) |
ALT+F4 |
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To close the active window |
CTRL+F4 or CTRL+W |
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To cycle between open windows |
CTRL+F6 |
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To switch to the previous window |
CTRL+SHIFT+F6 |
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To perform the Move command (on the Control menu for
the active window) when the active window is not maximized |
CTRL+F7 (Use the arrow keys to move the
window; press ESC when finished) |
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To perform the Size command (on the Control menu for
the active window) when the active window is not maximized |
CTRL+F8 (Use the arrow keys to resize
the window; press ESC when finished) |
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To minimize a window to an icon (in Excel and
PowerPoint) |
CTRL+F9 |
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To maximize or restore a selected window |
CTRL+F10 |
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To restore the selected minimized window when all
windows are minimized |
ENTER |
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To copy a picture of the screen to the Clipboard |
PRINT SCREEN |
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To copy a picture of the active window to the
Clipboard |
ALT+PRINT SCREEN |
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To switch between the Microsoft Visual Basic Editor
and the previous active window |
ALT+F11 |
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To switch to the Microsoft Script Editor from the
previous active window |
ALT+SHIFT+F11 |
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Keys for Smart Tags
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To perform this action... |
Press... |
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To display the menu or message for a smart tag (If
more than one smart tag is present, to switch to the next smart tag and
display its menu or message) |
ALT+SHIFT+F10 |
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To select the next item in a smart tag menu |
DOWN ARROW |
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To select the previous item in a smart tag menu |
UP ARROW |
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To perform the action for the selected item in a smart tag menu |
ENTER |
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To close the smart tag menu or message |
ESC |
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Keys for Task Panes
A task pane is a help window that
provides ready access to commands related to a specific topic. Task Panes
normally appear on the right side of the screen, tiled with the program window.
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To perform this action... |
Press... |
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To open the task pane or hide the current task pane |
CTRL+F1 |
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To move to a task pane from another pane in the
program window |
F6 (You may need to press F6 more than once)*
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To move to a task pane when a menu or toolbar is
active |
CTRL+TAB (You may need to press
CTRL+TAB more
than once)
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To open the menu of task panes |
CTRL+SPACEBAR (task pane must be active) |
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To go to the Getting Started task pane
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ALT+HOME |
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To reverse the sequence of task panes you opened |
ALT+LEFT ARROW
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To repeat the sequence of task panes you opened |
ALT+RIGHT ARROW
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To close a menu if one is currently open, or to go
back to the document |
ESC |
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To select the next or previous option in the task
pane when a task pane is active |
TAB or SHIFT+TAB
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To move among choices in a selected submenu; To move
among certain options in a group of options |
DOWN ARROW or UP ARROW |
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To open the selected menu, or perform the action
assigned to the selected button |
SPACEBAR or ENTER |
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To open a shortcut menu in a document; To open a
drop-down menu for the selected gallery item |
SHIFT+F10 |
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To select the first or last command on the menu or
submenu when a menu or submenu is visible |
HOME or END |
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To scroll up or down in the selected gallery list |
PAGE UP or PAGE DOWN |
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To expand or collapse a collapsible item in the
gallery list |
CTRL+RIGHT ARROW or CTRL+LEFT ARROW
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To move to the top or bottom of the selected gallery
list |
CTRL+HOME or CTRL+END
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*If pressing F6 doesn't display the task pane you
want, try pressing ALT to select the menu bar, and then CTRL+TAB to move to the
task pane. In Word 2003, if you open a dialog box from the Reveal Formatting
task pane, the focus may be in your document, rather than in the task pane, after you close the dialog box.
If this is so, you can use F6 or CTRL+TAB to return to the task
pane.
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Keys for Menus
You can use keystrokes to select any command on the menu bar. Press ALT
or F10 to activate the menu bar. Press the underlined letter in a menu name to
display that menu. When the menu appears, press the underlined letter in a command name to execute the command.
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To perform this action... |
Press... |
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To display the Start menu |
CTRL+ESC |
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To display the Control menu (the icon menu on the
window title bar) |
ALT+SPACEBAR |
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To select the menu bar, or close an open menu and
submenu at the same time |
F10 or ALT |
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To display the shortcut menu for
the selected item |
SHIFT+F10 |
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To display the list of commands when a menu is
selected |
DOWN ARROW |
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To display the full set of commands when a
shortened menu is open |
CTRL+DOWN ARROW
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To select the first or last command on the menu or
submenu |
HOME or END |
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To select the next or previous command when the menu
or submenu is visible |
DOWN ARROW or UP ARROW |
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To select the menu to the left or right; or, when a
submenu is visible, to switch between the main menu and the submenu |
LEFT ARROW or RIGHT ARROW |
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To close the visible menu; or, with a submenu
visible, to close the submenu only |
ESC |
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Keys for Toolbars
You can use keystrokes to select any command on a visible toolbar. To select
a command from a toolbar, press ALT or F10 to activate the menu bar, then
CTRL+TAB as many times as necessary to activate the toolbar you want. Press
TAB until you activate the button you want,
then ENTER to execute the command.
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To perform this action... |
Press... |
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To select a toolbar (after pressing F10 or ALT
to select the menu bar) |
CTRL+TAB or CTRL+SHIFT+TAB
(Pressing the keys repeatedly moves the focus among the open
toolbars, menu bars, and task panes) |
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To select the next or previous button or menu on the
toolbar when a toolbar is active |
TAB or SHIFT+TAB
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To open the menu when a menu on a toolbar is selected |
ENTER |
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To perform the action assigned to a button when a
button is selected |
ENTER |
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Keys for Dialog Boxes
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To perform this action... |
Press... |
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To move from an open dialog box back to the document for dialog boxes (such as Find and
Replace) that support this behavior |
ALT+F6
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To switch to the next tab in a dialog box |
CTRL+TAB or CTRL+PAGE DOWN |
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To switch to the previous tab in a dialog box |
CTRL+SHIFT+TAB or CTRL+PAGE UP |
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To move to the next option or option group |
TAB
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To move to the previous option or option group |
SHIFT+TAB
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To move between options in the selected drop-down list box, or to move between some
options in a group of options |
Arrow keys
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To perform the action assigned to the selected button, or to select or clear the check
box |
SPACEBAR
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To move to the option by the first letter in the option name in a drop-down list box
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Letter key for the first letter in the option name you want (when a drop-down list box
is selected) |
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To select the
option, or to select or clear the check box by the letter underlined in the option name |
ALT+letter key
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To open the selected drop-down list box |
ALT+DOWN ARROW
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To close the selected drop-down list box |
ESC
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To perform the action for the default
command button in the dialog box (the button with the bold outline,
often the OK button) |
ENTER
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To cancel the command and close the dialog box |
ESC
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To close a dialog box |
ALT+F4
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The Open, File New Database, Save As, Insert File, and Insert Picture dialog boxes
These dialog boxes support the standard dialog box keyboard shortcuts
listed in the table above. They also support the shortcuts below.
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To perform this action... |
Press... |
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To go to the previous folder |
ALT+1
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To open the folder one level above the open folder |
ALT+2
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To close the dialog box and open your Web search page |
ALT+3
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To delete the selected folder or file |
ALT+4
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To create a new folder |
ALT+5
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To switch among available folder views |
ALT+6
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To show the Tools menu |
ALT+7 or ALT+L
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To open the Look in list |
F4 or ALT+I
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To refresh the file list |
F5
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To display a shortcut menu for a selected item
such as a folder or file |
SHIFT+F10
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To move between options or areas in the
dialog box |
TAB
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Keys for Edit Boxes
An edit box is a field, often found on a dialog box, in which you type or paste a
text entry.
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To perform this action... |
Press... |
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To move to the beginning of the entry |
HOME
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To move to the end of the entry |
END
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To move one character to the left or right |
LEFT ARROW or RIGHT ARROW |
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To move one word to the left |
CTRL+LEFT ARROW
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To move one word to the right |
CTRL+RIGHT ARROW
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To select or unselect one character to the left |
SHIFT+LEFT ARROW
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To select or unselect one character to the right |
SHIFT+RIGHT ARROW
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To select or unselect one word to the left |
CTRL+SHIFT+LEFT ARROW |
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To select or unselect one word to the right |
CTRL+SHIFT+RIGHT ARROW |
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To select from the insertion point to the beginning of the entry |
SHIFT+HOME
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To select from the insertion point to the end of the entry |
SHIFT+END
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Shortcut Keys for Office Help
[Keys for the Help Task Pane] [Keys for the Help Window]
[Keys for the Office Assistant] [Keys for the Ask a Question box]
Keys for the Help Task Pane
The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane
appears as part of the active application.
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To perform this action... |
Press... |
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To display the Help task pane |
F1
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To switch between the Help task pane and the
active application |
F6
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To select the next item in the Help task pane |
TAB
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To select the previous item in the Help task pane |
SHIFT+TAB
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To select the next and previous item, respectively, in a Table of Contents |
DOWN ARROW and UP ARROW |
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To expand and collapse the selected item, respectively, in a Table of Contents |
RIGHT ARROW and LEFT ARROW |
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To move back to the previous task pane |
ALT+LEFT ARROW
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To move forward to the next task pane |
ALT+RIGHT ARROW
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To open the menu of pane options |
CTRL+SPACEBAR
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To close or reopen the current task pane |
CTRL+F1
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To expand a +/- list |
RIGHT ARROW
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To collapse a +/- list |
LEFT ARROW
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To perform the action for the selected item |
ENTER
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Keys for the Help Window
The Help window displays Help content and appears next to, but separate
from, the active application.
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To perform this action... |
Press... |
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To select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
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TAB
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To select the previous hidden text or hyperlink, or the Browser View button at the top
of a Microsoft Office Web site article |
SHIFT+TAB
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To move back to the previous Help topic |
ALT+LEFT ARROW
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To move forward to the next Help topic |
ALT+RIGHT ARROW
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To scroll small amounts up and down, respectively, within the currently-displayed Help
topic |
UP ARROW and DOWN ARROW |
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To scroll larger amounts up and down, respectively, within the currently-displayed Help
topic |
PAGE UP and PAGE DOWN |
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To perform the action for the selected Show All, Hide All, hidden text, or hyperlink
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ENTER
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To display a menu of commands for the Help
window (Help window must be selected) |
SHIFT+F10
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To print the current Help topic |
CTRL+P
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To change whether the Help window appears connected to (tiled) or separate from (untiled)
the active application |
ALT+U
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To close the Help window |
ALT+F4
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Keys for the Office Assistant
Office 2003
You can perform the following actions if you have turned on and are
displaying the Microsoft Office Assistant. To turn
on or show the Office Assistant, press ALT+H to open the Help menu, and then
press O.
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To perform this action... |
Press... |
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To close an Assistant message or a tip |
ESC
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Office 97-2002
Here are shortcut keys that you can use with the Office Assistant in all programs
that support this feature in Microsoft Office 97-2002. This includes Access 97, Excel 97, Outlook 97/98, PowerPoint 97,
Project 98, Word 97, all the programs in Office 2000 except FrontPage
and PhotoDraw, and all the programs in Office 2002 (XP).
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To... |
Press |
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Get Help from the Office Assistant |
F1 |
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Make the text entry area in the Office Assistant balloon active |
ALT+F6 |
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Select a Help topic from the topics the Office Assistant displays |
ALT+number (1 is the first topic, 2 is the second, and so on) |
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See more Help topics |
ALT+DOWN ARROW |
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See previous Help topics |
ALT+UP ARROW |
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Close an Office Assistant message |
ESC |
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Display the next tip |
ALT+N |
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Display the previous tip |
ALT+B |
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Close tips |
ESC |
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Display or hide the Office Assistant in a wizard |
TAB to select the Office Assistant button; SPACEBAR to display the
Assistant or turn off Help with the wizard |
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Keys for the Ask a Question Box
The Ask a Question box is an edit box that appears in the
upper-right corner of the application window (It's the one that
says "Type a question for help" in it).
To access the Ask a Question box from the keyboard, press F10 or ALT to select the menu bar, and then press
TAB until the insertion point appears in the Ask
a Question box. Type your question, and then press ENTER.
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