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Preview a Picture Before You Insert It (Excel, PowerPoint, Word)

You may want to preview a picture before you insert it into your Office document. The Insert Picture dialog box offers a Preview option, so you can do just that. Trouble is, if you leave Preview on, then every time you open the Insert Picture dialog box, Office will preview the first picture in the default picture folder. If that picture is large, you'll have to wait while it loads.

You can avoid this problem if you follow these steps when you insert pictures:

  1. Select Picture from the Insert menu, then From File from the submenu.

  2. Turn Preview on, if necessary. (In Office 97, click the Preview button. In Office 2000-2003, click the Views button to cycle through the choices until you get to Preview.)

  3. Find your picture.

  4. After you find your picture, turn Preview off. (In Office 97, click one of the other view buttons, such as List or Details. In Office 2000-2003, click the Views button to display another view.)

  5. Click Insert to insert the picture.

Note that turning Preview off means that the next time you open the Insert Picture dialog box, Office won’t preview the first picture, so you won’t have to wait while Office loads a picture you don’t necessarily want to see.

(Posted 6/4/2000)

Tip-within-a-tip:
“In Office 2002 and above, you can use the Thumbnails view in place of Preview.”